ASSISTANT ADMINISTRATOR

PUSEPA is seeking a highly organized and proactive Assistant Administrator to assist managing daily secretariat office operations.

The successful candidate will be responsible for:

1. Office Management
   • Assist in overseeing the smooth operation of our secretariat, including asset management.
   • Prepare correspondence, reports and meeting minutes.
   • Manage office supplies and ensure adequate stock levels.
2. Membership Administration
   • Assist in maintaining accurate digital and physical database of retired civil servants, process membership registration and enquiries.
3. Financial and Administrative Support
   • Support the preparation of budget and financial reports when required by the Secretary General and Management.
   • Assist in petty cash management.
4. Communication and Coordination
   • Facilitate communication between departments, staff and stakeholders.
   • Schedule meetings, appointments and events.
   • Assist in organizing meetings, workshops and official functions.
   • And any other duties assigned by Management.

Qualification and Experience

Diploma in Public Administration or Business Administration, Human Resources and any other related field.

Experience

Minimum of 3 years of experience in office administration, ideally within an NGO membership association or public sector environment in Malawi.

Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook) and database management.
• Excellent written and verbal communication in both English and Chichewa.
• High level of integrity, patience and empathy when dealing with elderly persons.
• Ability to work under minimal supervision even at odd hours.

Personal Attributes

• The candidate should be between 45 – 65 years of age.
• Strong organizational and problem-solving abilities.
• Respectful and professional conduct when dealing with Senior Citizens.
• Knowledge of Malawi's Public Service Pension framework is an added advantage.

Method of Application

Interested candidates should submit their applications, and CV through email to pusepa@gmail.com Attention the Secretary General not later than 24 July 2026.

Only shortlisted candidates will be contacted for interviews. All Malawians regardless of whether they are retired civil servants or not are encouraged to apply.