Purpose of the Job

To assist in managing and pharmaceutical operations, coordinating inventory management and warehouse activities within the Trust.

Duties and Responsibilities

• Supervising and monitoring warehouse operations to ensure efficient inventory management and order fulfilment.
• Ensuring compliance with Good Warehousing and Distribution Practices and applicable regulatory requirements.
• Maintaining records relating to manufacturing certificates and quality control reports.
• Supervising the recording and updating of stock movements in management information systems.
• Verifying and approving inventory receipts and issues.
• Liaising with the Finance Department regarding invoicing procedures.
• Ensuring timely processing and dispatch of customer orders.
• Coordinating stock counts, inventories and discrepancy reporting.
• Advising management on stock status.
• Coordinating transport arrangements with logistics service providers.
• Managing warehouse equipment utilisation and maintenance.
• Developing and implementing warehouse-related SOPs.
• Training staff on approved SOPs and warehouse procedures.
• Ensuring safe and efficient material-handling processes.

Qualifications

• Bachelor’s Degree in Pharmacy from a recognised institution.
• Malawi School Certificate of Education (MSCE) or its equivalent.
• Registration with the Pharmacy and Medicines Regulatory Authority (PMRA).
• Postgraduate training in Supply Chain Management or Logistics will be an added advantage.

Experience

• A minimum of three (3) years relevant experience in warehouse management, pharmaceutical supply chains or health commodities management.
• Experience in using Enterprise Resource Planning (FRP) or Warehouse Management Systems (WMS).
• Exposure to health systems and logistics management will be an added advantage.

Skills and Personal Attributes

• Ability to make sound decisions.
• Strong organisational and planning skills.
• Excellent communication and interpersonal skills.
• Strong report-writing skills.
• Ability to prioritise workloads and meet deadlines.
• Team player.
• High level of integrity and professionalism.